How Hidden Email Data Increases Corporate Risk

Source: Sys-Con via MarketWire

An interesting observation by corporate risk managers, the size of your employee's mailboxes lead to leaks in information security in your corporation.

After reading the article it became very clear, employees move emails with attachments to shared folders on the network in order to make room in their mailbox.

The concept is almost too simple I'm not sure why it has not been discussed no a large scale before.

I would encourage all of our LAWTRAC customers to tell their outside counsel NOT to send documents as attachments to emails, but to upload them into their respective matter record in LAWTRAC.

Why? Two Reasons:

1. Email should never be considered secure. Even if your company has employed a method of encrypting them, they can still be captured in transit and the attachments stripped.
2. Once you copy emails (and their attachments) to a folder the security becomes even less than if you had left it in your in box. You never know who has access to whatever folder you recorded it on.

Just another reason to use LAWTRAC for managing your legal documents.